Office Manager

Operations & Compliance · Oxford, Oxfordshire
Department Operations & Compliance
Employment Type Full-Time
Minimum Experience Experienced
Compensation up to £40,000 p.a.

We are looking for an Office Manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. 


Responsibilities: 

  • Scheduling meetings and appointments, including company events 
  • Booking travel and accommodation for staff when required 
  • Manage office supplies 
  • Day to day point of contact for maintenance contracts at our Head Office 
  • Update and maintain office policies as necessary 
  • Coordinate with IT department on all office equipment 
  • Coordinate the review and management of company insurance policies to ensure relevancy to business needs  
  • Provide general support to visitors 
  • Exploring and executing on projects that will improve how we work and interact with each other in the office: 
  • Explore unstaffed reception feasibility 
  • Map out how we work flexibly across multiple facilities – How we hot desk, book desks etc..., how we best utilise the space that we have 
  • Investigate how we can improve of vehicle management – Tracking bookings, vehicle availability, required maintenance 

 

We think you’ll need the following skills / experience to succeed: 

  • Strong IT proficiency (MS Office) 
  • Excellent time management skills and ability to prioritise and work across multiple projects concurrently 
  • Fantastic communicator – You'll interface with pretty much everyone at the company, from Administrators to Exec. You’ll be comfortable engaging with everyone 
  • A creative mind with the ability to spot better ways of doing things 
  • Able to deal with shifting priorities; we’re an agile start-up and we all need to be flexible 

 

Bonus points will be awarded if you have: 

  • Introduced new systems to improve efficiency (sign-in app, vehicle management, purchasing etc...) 
  • Managed an indirect procurement budget 
  • Planned large company events 
  • Dealt with export requirements – We will be delivering demonstrations of our technology internationally 


Benefits: 

  • Salary of up to £40,000 p.a. 
  • EMI share options scheme 
  • Flexible working 
  • 25 days annual leave, bank holidays, plus 3 days additional leave for Christmas closure 
  • Pension scheme 
  • New Career Development Framework to support your professional development 

 

This role is advertised as full-time but we want to hire the best person and would therefore consider part-time options. 


Note to all applicants  

Due to the security classification on the work we do, we will undertake a routine Baseline Personnel Security Standard check on the successful applicant. This is a standard process which includes references and career history checks. 


Who We Are 

At Animal Dynamics we make vehicles that combine high efficiency with full autonomy and are able to do more with less impact on nature than other vehicles that perform the same tasks. Taking our inspiration from animals and the natural world, we can achieve significant improvements in the performance and efficiency of vehicles in water, air, and ground travel. 

 

What motivates us is our desire to create original and worthwhile solutions to real problems. We are motivated to realise designs that will positively disrupt industries and technical approaches that have long been taken for granted. 

 

Our current focus is on Stork, a family of vehicles which have been designed as highly energy and cost-efficient aerial systems for carrying loads. These vehicles are full-stack autonomous vehicles, with complex mechanical, electronic and software features.  

 

Based in Cowley, near Oxford, we are a friendly Company, and we recruit talented, committed people who want to work in a stimulating and supportive environment. 

 

For full details of how we will use your personal data please see our Recruitment Privacy Statement available at www.animal-dynamics.com/rps  


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  • Location
    Oxford, Oxfordshire
  • Department
    Operations & Compliance
  • Employment Type
    Full-Time
  • Minimum Experience
    Experienced
  • Compensation
    up to £40,000 p.a.